Packing slip and delivery note template
The document that travels in the box. It tells the person opening it what should be inside, so they can check it against what actually is.
The template as it comes, with {{placeholders}} where the text changes.
Free, no signup, no email. Edit it in Word, PowerPoint or Excel like any other file.
The fields in this template
Each {{placeholder}} matches a column name in the sample list, so the two line up on their own.
| Placeholder | What goes in it |
|---|---|
{{Delivery Note No}} | One per shipment. This is the number both sides quote when something is missing. |
{{Delivery Date}} | Dispatch date, as text in your list. |
{{Recipient Company}} | Who is receiving it. |
{{Delivery Address}} | Full address including postcode. |
{{Contact Name}} | Who to ask for at the door. |
{{Phone}} | The driver will use this. |
{{Item Description}} | Plain description, not an internal SKU only. |
{{Model}} | Model or SKU. |
{{Quantity}} | How many. |
{{Unit}} | units, boxes, pallets — be explicit. |
{{Notes}} | Handling instructions, pallet count, shipping marks. |
Packing slip, delivery note, invoice: what is the difference
They get used interchangeably and they should not be:
| Document | Shows prices? | Goes where |
|---|---|---|
| Packing slip | No | Inside the box, for checking contents |
| Delivery note | Usually no | With the driver, signed on receipt |
| Invoice | Yes | To accounts, to be paid |
The reason a packing slip has no prices is practical: the person unpacking the box is a warehouse worker, not the buyer, and the buyer often does not want their staff seeing what they paid. This template shows quantities and units, no money.
Why it is an Excel file
Because the interesting part is a table of lines, and tables are what spreadsheets are for. It prints on one page, and if you need to add columns — batch numbers, serial numbers, weights — you just add them.
One number, both sides
The delivery note number is the single most useful field on the page. When a box arrives short, the conversation is "delivery note DN-20260806-011, line 3" — not "the one from Tuesday". Number them per shipment, never per customer, and never reuse.
Need forty of them?
Upload this template with your own list and every row comes back as its own file, named from a column you choose. Word, PowerPoint or Excel in; Word or PDF out.
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